Lexington Public Library
Board of Trustees Monthly Meeting
(Following a Truth in Taxation Hearing)
November 23, 2021
7:00 PM - 8:00 PM
Main Floor Reading Area
Truth in Taxation Hearing
Call to Order. 7:00
Recognition of visitors/ Public comments. No visitors/no commentary
Review of Truth in Taxation requirements
Review of Certificate
Action Item: Ratify compliance with certificate. Motion to ratify compliance by Sue; Jeannie second. Motion passed.
Adjourn. Motion to adjourn by Terri; Brenda seconded. Adjourned at 7:14
Regular Board Meeting
Call to Order- 7:15
Roll Call: Terri, Brenda, Sue, Jeannie, Teedra, Lucy
Correspondence / Recognition Of Visitors - no correspondence or visitors
Review /Approval of October Mtg Minutes. Motion to approve minutes by Teedra; Jeannie seconded. Minutes approved.
Review / Approval of Financial Reports. Motion to approve financial reports by Terri; Teedra seconded. Financials approved.
Budget & Personnel - Terri, Chair.
Budget - Levy Ordinance: See New Business Action Item
Commerce cards are no longer in use; transition to Heartland cards is complete
Personnel - Christmas bonus for staff-action item
Planning, Policies, Programs & Technology - Teedra, Chair
Policy - up to date at this time
Programs - Report on Nov/Dec programming -Sherrie
Planning - nothing at this time
Chad has updated equipment inventory for Payne Insurance.
Wireless computer components added; Xbox screen is in.
Building & Grounds - Lucy, Chair
Building - Electrical part of the project is pending
Giving Tree has been put up
Grounds - Flower pots have been brought in; Julie F will be doing outdoor seasonal arrangements
Klayton Botkin will be doing snow removal this season
Staff Report- Circulation, Patron Traffic, Staff Meeting
Annual insurance review was conducted with Payne Insurance.
Action Item: Motion to Levy for available library monies Motion to levy by Jeannie; Sue seconded.
Vote:: Terri-yay; Brenda- Yay; Sue- Yay; Jeannie-Yay; Teedra-Yay, Lucy-Yay.
Action Item: Motion to adopt Levy Ordinance 2021-3. Jeannie moved to adopt the Levy; Sue seconded.
Vote: Terri-Yay; Brenda-Yay; Sue-Yay; Jeannie-Yay; Teedra-Yay; Lucy-Yay
Action Item: Motion to provide Christmas bonus for staff. Motion to approve Christmas bonuses of $30 plus a one time $20 bonus for project help by Terri; Brenda seconded. Vote: Terri-Yay, Brenda-Yay; Sue-Yay; Jeannie-Yay; Teedra -Yay; Lucy-Yay.
Terri will assemble the bonus cards and notes and will get to them Sherrie to distribute at the Christmas decorating party.
Legal Calendar Deadlines:
12/28 - Last day to file Levy Ordinance/Truth in Taxation Certificate with County Clerk and submit Ordinance for publication. Lucy
12/27-Last day to file Audit Report and Annual Financial Report with Comptroller and County Clerk. Jeannie
12/31 - Last day for library treasurer to prepare sworn Report of Receipts and Disbursements and file with County Clerk. Report must be published by Dec 19 Lexingtonian. Jeannie
1/1-Schedule of 2022 Board Meetings must be prepared and made available to the public. Lucy
1/10-Last day for publisher to file publication certification of Receipts and Disbursements with the County Clerk Jeannie
2/1-Last day to prepare and send to County Clerk the list of those required to file a Statement of Economic Interests alphabetically with addresses. Charlie
Adjournmenti: Motion to adjourn by Terri; second by Teedra.
Meeting adjourned 8:16PM.
The next regular board meeting will take place on January 18, 2022, at 7 PM, in the Reading Area on the Main Floor.